5 ways off-site meetings can boost productivity
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5 ways off-site meetings can boost productivity

Workplace
Author since:
December, 2016
33 blog posts

No matter what’s at the top of your to-do list, or how pushed for time you might think you are, it’s safe to say a change of scenery can work wonders for productivity. One popular way to do this is to effectively take your meetings off-site.

Separate from the daily distractions of the office and give yourself a head start by breaking away from your conference room. Here are 5 ways you can use alternative meeting venues to inspire productivity

1. Morale Boosting.
Experiencing a new space can be exciting for employees and make them feel valued. A change of office can give a fresh perspective to the meeting and make people more aware.

2. Increased productivity.
When employees are off site, they are freed from the everyday distractions that may occur within the usual office environment. While in a new meeting room, they can devote their time to the current tasks and focus on the decisions that need to be made.

3. Inspire creativity.
You may not see it, but your employees can grow tired of meeting in the same room, at the same time every single week. Get your team inspired and ready for strategic plans by arranging to hold meetings in alternative venues. Being in a new space allows employees to break out of their typical environment and generate creative ideas.

4. Face-to-face interactions.

Thanks to email, it is easy to converse between co-workers without ever seeing them in person. At an offsite meeting space, however, employees from various divisions of a company can come together to discuss topics face to face, allowing for faster communication and the development of more ideas. This helps to build teams and promote better working.

5. Details are taken care of.
Off-site business venues are specifically designed to host meetings. As a result, space is optimised to allow your meeting to be as innovative as it can be! From the lighting to the colour to even the temperature, space is deliberately designed to be a creative haven.

Up Next

Off-site meetings - the answer to room shortage?

Workplace
Author since:
December, 2016
33 blog posts

Picture the scene – you have a business meeting with your accountant, agency or lawyer at their full-staffed office. The meeting room is booked and ready but when you arrive, someone else is already in there and the conversation looks complicated.

So you all hang around the door for a while making chitchat to see if they notice but nothing happens. After much deliberating you’re inclined to interrupt the meeting. But it takes ten minutes to say their farewells and by then you have wasted 20 minutes.

Sorry, this meeting room is booked!

All too often we can be faced with the dilemma of meeting room shortage. Whether it’s because you’ve been bumped by your boss, the room you want is never free or there’s just not enough privacy to talk discreetly, lack of space is something you will have experienced at one point in your career.

This is very frustrating and time-consuming but there can be an alternative answer – off-site and close by.

Taking meetings off-site

In the past, the only alternative to conference room shortage was coffee shops, hotel lobbies or even restaurants! But these can be noisy and unpredictable. With the rise of shared office space and coworking facilities, there’s now an exciting way to arrange meetings – going off-site.

Working in a new atmosphere focuses the mind, increases productivity and minimises the chance of employees wandering back to their desks. With off-site meeting venues, you can set the precedence and remind people that this is boxed off dedicated time to get the job done.

So what is the best way to break away from your existing conference room?

Hire the right meeting space

The first is booking conference rooms for small or larger numbers. Meeting spaces can typically be booked by the half day and full day and provide a private secure environment with free flowing tea and coffee and a host to look after your guests. This works great for board meetings or training sessions and at anything from £75 for half a day – you can work out a very economical way to make sure your room does not get pulled from under you.

For more informal meetings then a great option is to take a lounge membership for your company. At Workplace, we offer quite a unique proposition whereby you are free to host meetings in our business lounge, take advantage of the free illy coffee, tea and biscuits and be surrounded by like-minded professionals. Similar to airport business lounges, we also offer private areas and dedicated space for you to carry out important conversations.

The end of meeting room shortages? 

So there is an answer to the meeting rooms in your office taking up valuable working space that could be generating revenue for your business. Utilise a specialist place that will not only make sure space is available for you but will also give you and your guests a 5-star service.

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